Privacy & Cookies

Mailing List Sign Up

We operate a mailing list so we can keep you up to date with developments at The IP Registry. We will only include you on our mailing list if you have “opted in” and therefore have given us permission to contact you. We promise that your contact details will never be passed by us to a third party, we only record the details you give us so that we can provide you with an efficient service and keep you up to date with new developments. You retain the right to opt-out of at any time.

Cookies

This website uses Google Analytics to help Analyse how users use the site. The tool uses “cookies,” which are text files placed on your computer, to collect standard Internet log information and visitor behavior information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google. This information is then used to evaluate visitors’ use of the website and to compile statistical reports on website activity for The IP Registry.

We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.

You may choose to accept or decline cookies. Most Web browsers automatically default to accept them, but you can usually modify your browser setting to decline cookies. If you reject cookies by changing your browser settings then be aware that this may disable some of the functionality on our Website.

3rd Party Policies

Related services and offerings linked to or from this website have their own privacy statements that can be viewed by clicking on the corresponding links within each respective website. Since we do not have control over the policies or practices of participating merchants and other third parties, we are not responsible for the privacy practices or contents of those sites. We recommend you review their policies before you provide any personal information or complete any transaction with them.

Full PSI Privacy Policy

Last updated: 3rd October 2017

PSI Top Co Ltd, and its affiliates, PSI IPV Ltd, PSI DDB Ltd, PSI Sub Fraud Ltd and PSI IP Intrusion Service Ltd (collectively “PSI” or “we”) are independent companies established for the purpose of facilitating cooperation between and across publishing companies, subscription agents and libraries to enable seamless and streamlined data analysis for the benefit of the industry as a whole. PSI is committed to maintaining the confidence and trust of both individuals and organisations with respect to the data we collect. Please read this Privacy Policy to understand our practices about how we collect, use and share the information we hold.

Information we collect

We collect information in three different ways; information is collected directly through user input or completion of questionnaires, indirectly through sharing data with our publishing partners, and automatically through technologies such as cookies, web beacons and other technologies.

Information collected directly

The type of information we collect directly may include:

  • Contact details (name, email address, postal address, telephone number)
  • Place of work (name, address, institution type)
  • Job title and/or function
  • Registered IP addresses
  • Company principals
  • Company references

Information shared through publishing partners

The type of information our publishing partners share with us may include:

  • Contact details (name, email address, postal address, telephone number)
  • Place of work (name, address, institution type)
  • Job title and/or function
  • Registered IP addresses
  • Journal titles purchased

Information collected automatically

The information we collect automatically through cookies, web beacons and other technologies is non-personal information that does not reveal your specific identity or directly relate to an identifiable individual. This may include:

  • IP address used to connect your computer to the internet
  • Web-server log files
  • Computer, device and connection information, such as browser type and version, operating system and other technical identifiers.
  • URL click stream data, including date and time stamp, referring and exit URLs, search terms used and pages visited.

Use of your information

The various affiliated companies may use the data we collect to:

  • Provide services to you, such as fulfilling any contractual obligations
  • Respond to your requests, enquiries, comments or concerns
  • Provide technical support to keep services working, safe and secure
  • Enhance, evaluate and improve our services and promotional campaigns and to develop new services
  • Notify you about changes or updates to our services
  • Share information with your suppliers in order that they can provide the products and services you require
  • Share information with your suppliers (the publishers) in order that they can fulfil their due diligence obligations
  • Share information with your suppliers (the publishers) in order that they can ensure their terms and conditions of use are adhered to

All of these uses will comply with Article 6(1) of the GDPR whereby you have either given consent for use, use is necessary in order to fulfil our contract with you, use is necessary for the purposes of a legitimate interest, we are fulfilling our legal obligations, or we are acting in the public interest.

Disclosure of your Information

We may share your personal information with:

  • Relevant agents, representatives, joint venturers, and entities for which we are acting as an agent;
  • Applicable suppliers and service providers including, but not limited to, credit card processors, customer support, email service providers, mailing houses and shipping agents and IT service providers;
  • All of our affiliates, trading names and divisions within the PSI group of companies worldwide.

Cross-Border Transfer of Information

Your personal data may be transferred to other countries for processing. By using our services you consent to the transfer of information outside of your country of residence, which may have different personal data protection rules than in your country.

Timely Processing

Personal data should not be kept longer than necessary for the purpose. This means that data should be destroyed or erased from our systems when it is no longer required. For guidance on how long certain data likely to be kept before being destroyed please contact our Data Protection Officer (see below).

We also reserve the right to disclose your personal information if we are required to do so by law, or in the good faith belief that disclosure of the information is reasonably necessary to comply with legal process, to respond to claims, or to protect or advance our rights, property, safety, or well-being of our company, our employees, customers, or the public.

How do we secure personal information?

PSI has taken steps to ensure that all personal data we hold is protected against loss, theft, misuse and unauthorised access or disclosure. We employ appropriate administrative, physical and technical security measures, including limiting the number of people who have access to the information through electronic security systems and passwords. Furthermore, we have undergone “stress” testing to ensure our systems are adequately safeguarded against unauthorised access.

Your choices and access to the information

If you would like access to the information we hold about you please contact us by written request, including proof of your identity, or by email using the contact information given below. You also have the right to request that we correct or delete any information that is inaccurate.

In the case of the IP Registry registered users have access to all account information and are able to make corrections upon login at any time. The accuracy of this information is solely the responsibility of the user.

If you are receiving marketing communications from PSI you will be able to update preferences, by using the “opt-out” or “unsubscribe” mechanism provided within the communications that you receive from us or by contacting us.

Changes to our Privacy Policy

We may change this privacy policy form time to time. Any changes will be posted on this page with an updated revision date.

Contact

If you have any comments, questions or requests regarding this privacy policy or our processing of your information, please contact:

PSI Data Protection Officer
PSI Top Co Ltd
c/o Jameson’s House
6 Compton Way
Witney
OX28 3AB
E: info@publishersolutionsint.com