What is the problem?

Managing IP ranges with your content providers is a time-consuming, inefficient and costly process.

Time – each time your IT department or proxy server provider needs to register an IP address change you need to notify each of your content providers; this can be hundreds of individual publishers and require multiple emails to each. Some, or all, of your users may be denied access to content for as long as this process takes.

Accuracy – manually communicating long strings of numbers is fraught with danger as typos can often limit your ability to access or open up access to others. An error in one digit can have disastrous consequences.

Cost – inaccurate, duplicated and over-lapping IP ranges in publisher access management systems can result in inflated usage statistics which affect your organisation’s understanding of the value of a product and/or your ability to negotiate appropriate pricing.

How it works

For many years PSI has been cleaning up the IP data held by publishers. Our database currently holds around 1.5 billion validated IP addresses from over 60,000 organisations worldwide.

Once your organisation registers, you’ll be sent an administrator login allowing you to check the IPs we hold for you and make any amendments you may require.

In future, you will only need to update your IP details in one place and all publishers will then receive your new, accurate IP data – saving you time and limiting the opportunity for error.

What you need to do

Simply register yourself as a user, check your IPs and start using The IP Registry. Please send any queries to [email protected]

FAQs on theIPregistry.org

Q1) I didn’t add the IP addresses shown on my organisation profile. Where did they come from?

A1) PSI undertook a clean-up of publisher held IP addresses which involved cross matching the data held by over 150 publishers, verifying the data against IANA data and corresponding with individual libraries. The project took 4 years to complete and highlighted the fact that 58% of the IP address data held by publishers was wrong. Many of the IPs listed in theIPregistry are the result of this project although we have received many updates to the original data, from both publishers and libraries, since theIPregistry went live.

Q2) What does the colour coding in theIPregistry mean?

A2) The green colour code in the IP Registry means the IP is verified and correct. Purple coloured IPs are also verified and correct, but the purple colour indicates that the IP is a proxy/remote IP for that organisation. The purple status is used to provide an extra piece of information on the IP Registry. Some organisations will also see amber coloured IPs. These IPs are awaiting verification. We don’t want you to have any ambers, if you see any then they should be turned green if correct or deleted if incorrect.

Q3) TheIPregistry.org is free for libraries, but will theIPregistry start to charge libraries in future?

A3) No. The publishers must pay to receive updates from theIPregistry.org. The publishers who support us are essentially providing this FREE service for libraries.

Q4) Why do I have to use theIPregistry.org to update my IPs with some publishers?

A4) The publishers that have signed up to receive updates from theIPregistry.org are providing this FREE to use service for their customers because they believe that it will facilitate the process of IP updates. Libraries can use the registry to broadcast IP changes to multiple publishers at the click of a button. For libraries that must currently communicate changes to many different vendors (sometimes over 800 vendors!) theIPregistry will greatly reduce the burden. Publishers also hope to reduce the burden on their own staff. Publisher staff must process hundreds of IP address updates every month, they do not have the necessary resources to be able to check and verify these updates, so, without theIPregistry, errors and inconsistencies become the norm rather than the exception.

Q5) I’d like to be able to allocate different IP addresses to different parts of my organisation so that we can have separate agreements with publishers and different parts of the organisation can subscribe to different content. Is this possible?

A5) Yes, we can build a hierarchy and allocate different IPs to different parts of the hierarchy. Organisations can tell us how the hierarchy should be built to reflect the subscriptions they have.

Q6) My organisation has been split into a hierarchy in theIPregistry.org but we only ever subscribe to content as a single entity. Can my IPs be amalgamated to just one organisation?

A6) Yes, we do not require a hierarchy to be created in any particular way. We prefer for the institutions themselves to tell us how they should be displayed and how their subscriptions should be reflected in theIPregistry.

Q7) How do I know which publishers are receiving my updates?

A7) When you log in to your organisation profile, you’ll see a list of all the publishers who are currently receiving your updates via theIPregistry.org. The list is growing and each time you sign-in you will see the latest list.

Q8) How do I add a publisher to my list?

A9) Each time a new publisher signs up to receive updates via theIPregistry they provide us with their list of customers, if you are on the list we add them to your list of publishers and they automatically start to receive your updates along with all of the other publishers on your list. This process has been designed to keep the workload for librarians down to an absolute minimum.

Q9) I’ve submitted changes to theIPregistry.org. Why don’t these changes show on the organisation profile?

A9) All changes are vetted and verified by theIPregistry team. You’ll receive an email to alert you whether the changes have been approved or rejected. Approved changes should be live on theIPregistry within 48 hours of submission. Rejected updates will be followed up by the team also within this timeframe.

Q10) Do I have to provide IP details in a specific format?

A10) TheIPregistry can accept CIDR or whichever format is easiest for our users to supply. We can also accept IPv6 as well as IPv4.

Q11) There are IPs in use at the library that we don’t want to send to publishers, for example those used for walk-in users. Can these be managed from within theIPregistry?

A11) You can add details of these IPs in the notes field for your organisation. This will allow all of your IPR users to be able to access the information. We will look at developing a separate category of IPs within the main IP management field in future.

Q12) Does theIPregistry.org only serve academic libraries? Or are you also serving other types of library?

A12) TheIPregistry.org provides a service for all libraries using IP address authentication to provide access for users. This includes academic, public, corporate and hospital libraries.

Q13) Our data protection officer has told me that IP addresses are personal data and cannot be shared so I don’t think we can use theIPregistry.org.

A13) This is a common misconception, however, according to the Information Commissioners Office (ICO) personal data is defined as “information relating to a person (a ‘data subject’) who can be identified, directly or indirectly”. IP addresses of organisations cannot be considered as personal information. This has been tested in the European court. In October 2016 the Court of Justice of the European Union ruled that “The dynamic internet protocol address of a visitor constitutes personal data, with respect to the operator of the website, if that operator has the legal means allowing it to identify the visitor concerned with additional information about him which is held by the internet access provider” (emphasis our own). We have also received direct clarification of this from the ICO. Only dynamic IP addresses, when used in conjunction with other data, such as logfiles, can be considered personal information. We do not hold any personal data related to users of the organisational IP addresses, nor do we have legal grounds to access this information.

The ECJ press release can be seen full at the following link:

https://curia.europa.eu/jcms/upload/docs/application/pdf/2016-10/cp160112en.pdf

These are questions that have been asked by librarians using theIPregistry.org. If you have questions that aren’t answered here please get in touch with us using [email protected]. You may see your question added to the list.

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And #libraries can download the block list for FREE from their organisational profile in https://t.co/KiVkOLJvKM #NoBrainer

To help provide registered institutions with easier, IP-based access to #R4L resources, theIPregistry has uploaded all R4L accounts for #Tajikistan and #TimorLeste.
@R4LPartnership is asking all #Tajikistani and #Timorese #libraries to register and use theIPregistry
#LibraryLife

Are you ready to deploy #IPv6, but you’re not sure where to begin? Whether you are an end user or an ISP, we can help you determine how much address space is appropriate for your organization. Here's how to submit your first IPv6 request: https://t.co/XGnJ5xmYlD

To help provide registered institutions with easier, IP-based access to #R4L resources, theIPregistry has uploaded all R4L accounts for #Swaziland and #Syria. @R4LPartnership is asking all #Swazi and #Syrian #libraries to register at https://t.co/KiVkOLJvKM
#librarylife

Some strong arguments here to support the continued use of easy IP-based access to resources. "Regardless of how authentication and identity solutions evolve, human behavior will more than likely stay the same... human behavior causes people to find the path of least resistance."

Good luck to any #librarians "going on a job hunt" - when you get the role you deserve don't forget that https://t.co/KiVkOLJvKM could help to make it a little easier! https://t.co/0dgULhCnFX via @wordpressdotcom

To help provide registered institutions with easier, IP-based access to #R4L resources, theIPregistry has uploaded all R4L accounts for #Sudan and #Suriname.
@R4LPartnership is asking all #Sudanese and #Surinamese #libraries to register at https://t.co/KiVkOLJvKM #librarylife

To help provide registered institutions with easier, IP-based access to #R4L resources, theIPregistry has uploaded all R4L accounts for #SouthSudan and #SriLanka. @R4LPartnership is asking all #SouthSudanese and #Srilankan #libraries to register at https://t.co/KiVkOLJvKM

We’d like to welcome @NYULibraries to https://t.co/KiVkOLJvKM. The New York University #library are now using theIPregistry to broadcast IP address updates to publishers and to ensure their IPs are whitelisted to reduce interruptions to access.

We’d like to welcome @IMechELibrary to https://t.co/KiVkOLJvKM. The Library and Archive of the Institution of Mechanical Engineers are now using theIPregistry to broadcast IP address updates to publishers and to ensure their IPs are whitelisted to reduce interruptions to access.

To help provide registered institutions with easier, IP-based access to #R4L resources, theIPregistry has uploaded all R4L accounts for #Somalia and #SouthAfrica. @R4LPartnership is asking all #Somali and #SouthAfrican #libraries to register at https://t.co/KiVkOLJvKM

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“The University of Cambridge warmly supports the IP Registry initiative and looks forward to the greater efficiencies it will bring, not least in reducing the admin overhead with multiple publishers and in ensuring reliability for our usage statistics data”

James CaudwellUniversity of Cambridge

“… we LOVE the work you are doing – such a great collaboration and time saver for all!”

Beth JuhlUniversity of Arkansas Libraries