IP Registry Privacy Statement
Mailing List Sign Up
We operate a mailing list so we can keep you up to date with developments at The IP Registry and provide you with an efficient service. You will automatically be included on our mailing list, as by registering to use the IP Registry you have given us permission to contact you. We may also use this list to market our products and services to you unless you “opt out” of marketing communications by contacting us. We promise that your contact details will never be passed by us to a third party for marketing purposes. You retain the right to opt-out at any time.
This website uses Google Analytics to help Analyse how users use the site. The tool uses “cookies,” which are text files placed on your computer, to collect standard Internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google. This information is then used to evaluate visitors’ use of the website and to compile statistical reports on website activity for The IP Registry.
We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. Google will not associate your IP address with any other data held by Google. Neither we nor Google will link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.
You may choose to accept or decline cookies. Most Web browsers automatically default to accept them, but you can usually modify your browser setting to decline cookies. If you reject cookies by changing your browser settings, then be aware that this may disable some of the functionality on our Website.
3rd Party Policies
Related services and offerings linked to or from this website have their own privacy statements that can be viewed by clicking on the corresponding links within each respective website. Since we do not have control over the policies or practices of participating merchants and other third parties, we are not responsible for the privacy practices or contents of those sites. We recommend you review their policies before you provide any personal information or complete any transaction with them.
Last updated: 15th June 2021
- Information we collect
- Use of your information
- How we secure personal information
- Your choices and access to the information
Information we collect
We collect information (some of which is personal data) in the following ways: directly through user input or completion of questionnaires, indirectly through sharing data with our publishing customers, independently through research including of publicly accessible information on places such as Google and Lexis, and automatically through technologies such as cookies and web beacons.
Information collected from you
The type of information we collect from you may include:
- Contact details (name, email address, telephone number)
- Place of work (name, address, institution type)
- Registered IP addresses
Information shared through publishing customers
The type of information our publishing customers share with us may include:
- Registered IP addresses
Information collected independently
The type of information we collect independently may include:
- Contact details (name, email address, telephone number)
Information collected automatically
The information we collect automatically through cookies, web beacons and other technologies is non-personal information that does not reveal your specific identity or directly relate to an identifiable individual. This may include:
- IP address used to connect your computer to the internet
- Web-server log files
- Computer, device and connection information, such as browser type and version, operating system and other technical identifiers
- URL click stream data, including date and time stamp, referring and exit URLs, search terms used and pages visited on PSI owned websites only.
Use of your information
The various affiliated companies may use the data we collect to:
- Provide services to you, such as fulfilling any contractual obligations
- Respond to your requests, enquiries, comments or concerns
- Provide technical support to keep services working, safe and secure
- Enhance, evaluate and improve our services and promotional campaigns and to develop new services
- Notify you about changes or updates to our services
- Market our products and services to you (unless you opt out of this communication by contacting us)
- Facilitate PSI’s legitimate interests and compliance with legal obligations
- Share information with our publisher customers and institutions (libraries) so they can provide the products and services you require, ensure their terms and conditions of use are adhered to, fulfil their legal obligations and fulfil their legitimate interests
Legal basis for processing
Our legal basis for processing this data will be one of the following:
- You have given consent for use either to us or to the publisher (data controller) from whom we received the information
- Use is necessary in order to fulfil our or a publisher’s (data controller’s) contract with you or for your benefit or to take steps at your request prior to entering into this contract
- Use is necessary for the purposes of a legitimate interest, such as:
- A publisher’s interest in verifying IP addresses for content access, facilitating future compliance with legal obligations, or detecting and preventing fraud
- A publisher’s or institution’s (library’s) interest in knowing publication usage statistics
- PSI and its affiliates’ interests: in pursuing commercial and marketing aims; in establishment, exercise or defence of legal claims; in operational management, internal administration, and network and information security; and in prevention of fraud and other unlawful activities
- Use is necessary to fulfil our legal obligations or a publisher’s (data controller’s) legal obligations (such as due diligence obligations under the UK Bribery Act 2010, the FCPA, or the OECD Anti-Bribery Convention)
Disclosure of your information
We may share your personal information with:
- Relevant agents, representatives, joint venturers, and entities for which we are acting as an agent;
- Applicable suppliers and service providers including, but not limited to, credit card processors (only if you purchase a product from PSI and provide us with your credit card details), customer support, PSI only email service providers but you will always be able to opt out of any email communications you receive from PSI and PSI’s website service providers.
Outside of our group of affiliates, we will not share your personal information with any third parties for marketing purposes.
We also reserve the right to disclose your personal information if we are required to do so by law, or in the good faith belief that disclosure of the information is reasonably necessary to comply with legal process, to respond to claims, or to protect or advance our rights, property, safety, or well-being of our company, our employees, customers, or the public.
Cross-Border Transfer of Information
Your personal data may be transferred to other countries for processing, but it will not be transferred, stored, or processed outside the European Economic Area (EEA) without adequate protections. We ensure that adequate safeguards are in place for all transfers of personal data outside the EEA that do not have an “adequacy decision” from the European Commission.
Personal data should not be kept longer than necessary for the purpose. This means that data should be destroyed or erased from our systems when it is no longer required. We will only retain your personal data for the period necessary to fulfil the purpose for which it was collected, as laid out above. For guidance on how long particular data is likely to be kept before being destroyed, please contact our Data Protection Officer (see below).
How we secure personal information
PSI has taken steps to ensure that all personal data we hold is protected against loss, theft, misuse and unauthorised access or disclosure. We employ appropriate administrative, physical and technical security measures, including limiting access to the information through electronic security systems and passwords, training employees on data protection and our data protection policies, obliging employees and third parties we engage to process data to respect confidentiality, and storing data on secure servers. Furthermore, we have undergone “stress” testing to ensure our systems are adequately safeguarded against unauthorised access.
Your choices and access to the information
If you would like access to the information we hold about you and how it is used, please contact us by written request, including proof of your identity, or by email using the contact information below.
You have the right to request that we take reasonable measures to restrict, correct or delete any information that you contest is inaccurate.
You also have the right to have your personal information erased when it is no longer necessary for our purposes. Where information has been unlawfully processed, you have a right to its restriction or erasure. You also have the right to object to certain types of processing on grounds relating to your particular situation and the right to data portability of certain information.
If our processing is based on your consent, you have the right to withdraw your consent and have the data erased by contacting us using the information below.
In the case of the IP Registry and IP Intrusion, registered users have access to their own account information and are able to make corrections upon login at any time. The accuracy of this information is solely the responsibility of the user.
If you are receiving marketing communications from PSI, you will be able to update preferences by using the “opt-out” or “unsubscribe” mechanism provided within the communications that you receive from us or by contacting us.
You also have the right to lodge a complaint with a supervisory authority, such as the Information Commissioner’s Office (ICO).
PSI Data Protection Officer
PSI IPV Ltd
c/o Jameson’s House
6 Compton Way
Email: [email protected]